SPECIAL EDITION!
PTSA Board Elections * Chair/Committee/Event * Auction Committee Recruitment
PTSA Board Elections
Gregory’s PTSA has a tradition of providing excellent academic and extracurricular activities, events, & clubs for our students. Strong board leadership plays an important role in deciding which programs to offer and how to allocate funding for these fun activities. Our Nominating Committee is NOW seeking nominations to kick-off our PTSA Board elections, so if you are interested in applying for a PTSA Board position, please contact PTSA President, Jill Mudge at ghvolunteers@comcast.net
Board positions specifics/descriptions:
Board members attend a monthly board meeting and help organize and run the Five General Meetings in Sept, Nov, Jan, Mar, and May. All PTSA board members serve a 2-year term. The following Board positions are open: (with the exception of Volunteer Coordinator(s)who are fulfilling 2nd year of 2-year term):
PTSA President: Plan August Board Meeting and set dates for the year for all meetings with input from board. Help to get all flyers ready to put in Parent Packs before school starts. Work with Back to School luncheon chairs. Each month run board meetings and communicate with the office and all chairs about activities at the school.
PTSA Vice President: Chair Open House and works closely with all the fundraiser chairs to ensure fundraisers are running smoothly. Assist PTSA President where needed and serves as acting President for all PTSA related activities in the President’s absence. Ideally (but not required) steps into President position for the following appointment once VP’s term is up.
PTSA Secretary: Take minutes at every PTSA meeting and distribute them to the board and to website administrator. Keep all minutes together in a notebook for the year-end audit.
PTSA Volunteer Coordinator(s): Recruit volunteers, track volunteer service hours in database, reward/recognition, Husky LOOP, Newsletter
PTSA Treasurer: Attend all board and General meetings and share information about current budget status and make recommendations for fiscal spending/management. Maintain up-to-date budget each month. Meet with the principal on a quarterly schedule to discuss budget.
PTSA VP of Financial: Write checks each week with Treasurer. Make weekly deposits. Attend all board and General Meetings. Attend and assist with financial transactions for all events where money handled (Fall Carnival, Auction, Open house, Fundraisers).
PTSA Membership Chair/Co-Chair: Great position to do from home! Recruit new PTSA members, set membership recruitment goals and initiate contests. Provide prizes for contest winners. Input members’ names into WAPTSA site and create display listing all PTSA members. Print roster and bring to Board meetings.
Gregory Club/Committee/Event Chair Recruitment
As we wind down the school year it is time to start recruiting new Chairpersons for next year’s Clubs/Committees/Events. As a new Chair, you will be trained by a former Chairperson and provided a detailed notebook that includes everything you need to know about successfully managing your club/fundraiser/event. Below is a list of open Chair positions. If you are interested in Chairing (or helping on a committee) one/more areas below, please contact Lori Box, volunteer@gregoryptsa.org We would like to have all positions filled by March 31; first meeting for all new Chairpersons will be held in April.
PTSA 2011-2012 Chair Line-up & Job Descriptions
Please note:
· All chairs who have served this year were given an opportunity to come back next year in their same positions for one last year. (Their names are listed below in bold)
· Also, some positions listed are currently considered vacant, but may be filled, pending notification from current chair.
· Positions marked with (*) are well suited for a co-chair.
· Many of these activities require several people to help as a committee so if there is a particular activity you would like to help with, let us know that too!
6th Grade Recognition: (vacant) Plan a special event for our 6th graders at the end of the year. Great committee opportunity for volunteers!
Art Docent: (Jill Mudge) Present an art project to a class 7 times/year. Great committee opportunity for volunteers!
Labels for Education (box tops/Campbell soup): (JoAnn Wakefield & Lisa Courter) Count, cut, and sort labels a couple of times/year. Great take-home project!
*Chess Club: (vacant) Meets twice a week (Tues/Thurs) help with room set-up/clean-up, take attendance, pass out snacks, plan a fieldtrip & year end party, order shirts.
Drama Club: (vacant) Support drama club teacher (productions) and help with the weekly club. Usually runs 8-10 weeks after school.
*Family Fun Nights: (vacant & needs co-chair) Organize an after school family-oriented special event 3 times/year; help set-up/clean-up.
Grounds Clean-up: (vacant) Organize a volunteer work party to pull weeds and make the school grounds look great.
*Fall Carnival (Brenda Sutherland-Field-coChair) Organize different carnival games, ticket sales, set-up/clean-up;
Trunk Treat: (Brenda Sutherland-Field) & (needs co-chair) organize people to decorate their cars and hand out candy during the carnival. Great committee opportunity for volunteers!
*Fall Open House: (PTSA Vice President & needs co-chair) Work along side of VP to organize event (club display tables, order/serve pizza, set-up/clean-up, staff PTSA table). Great committee opportunity for volunteers!
Girls Softball: (Tracy Hadaller) Help coach, set practice/game schedule.
Science Club: TBD pending funding availability
Cove to Clover: (Denise Sagmoen & Lori Box) Coordinate school participation & registration for community fun run event.
Reflections Art Program: (vacant) Help our young artists create their masterpieces for this national program.
Teacher & Classified Staff Appreciation: Jill Mudge & Betsy Akina Organize special recognition luncheon 2 times/year, solicit food donations, help serve lunch, procure door prizes. Great committee opportunity for volunteers!
Giving Drive: (Gwen Benedict) Holiday season: collect donations for local families, help sort and deliver clothes to different community agencies in need.
Fundraising: (2011-2012 fundraisers to be determined) (Rosalyn Batigan, Maria Coyier, Brenda Sutherland Field) (need more people) Serve on a committee under the direction of PTSA Vice President, to determine and help execute school fundraisers. Each fundraiser provides a great committee opportunity for volunteers!
Display Case: (vacant) Help decorate bulletin boards.
Spirit Shirt Sales: (vacant) Organize shirt sales, advertise and send out order forms, work with vendor to choose shirt color/styles, distribute to students.
Newsletter: (vacant) Write a monthly newsletter for PTSA related events/activities.
Web Administrator: Jana Kleitsch Update and maintain school website.
World Language: (Chinese Club & Spanish Club): Jennifer Lucero Oversee all aspects of club operations; hire instructors, assist with enrollment, projects, etc. Great committee opportunity for volunteers!
*Mile Club: (vacant) Help track distance children run during lunch recess on Fridays. Great committee opportunity for volunteers!
Welcome Back Luncheon: (Jenny White) Organize food donations, room set-up/clean-up, serve lunch to all staff on the 1st day of school. Great committee opportunity for volunteers!
Stuffing Parent Packs: (vacant) Coordinate with office staff to obtain school-related hand-outs; organize a work party to insert them into blue folders for all students; distribute them to classrooms on the day before school starts. Great committee opportunity for volunteers!
*1st Day of School: (vacant & needs a co-chair) Set up welcome signs, create bus tags, welcome and direct parents/students to classrooms/buses on the first day of school. Great committee opportunity for volunteers!
Round Table Pizza Nights: (vacant) Work with Round Table Pizza manager to designate pizza nights for Gregory Heights’ families, collect proceeds.
Reader Board: (vacant) Update reader board as needed to advertise Gregory events/activities.
Art Club: (vacant) Coordinate with art instructor weekly after school art program 2 times/year; request snack donations & parent helpers.
Multi-Cultural Night: Linda Lykes & Jennifer Lucero Oversee all activities, schedule performances, fashion show, music, food. Great committee opportunity for volunteers!
Science On Wheels: (Betsy Akina & Rikke Maudslien) Coordinate a 2-day event where a science program is introduced to students.
Forgotten Lunch: (Meridith Luethe) Organize, package & insure delivery of food for children who forget their lunch.
*Lego Club: (vacant and needs a co-chair) Organize registration and on-site instruction on how to guide students in lego building; offered a couple of times/year.
Friday Clubs: (Jill Mudge) Generate fun ideas for a Friday afternoon club and oversee all aspects; hiring instructors, student registration, snack provisions. Great committee opportunity for volunteers!
Robotics Club: (vacant) Coordinate instructors, order supplies, participate in after school club 2 times/week, handle logistics for robotics competition.
World Geography Enrichment: Lynda Lykes & Jennifer Lucero Put together a creative program to teach children the importance of exploring other cultures, put together displays, organize “passport club,” obtain and display maps/bulletin boards. Great committee opportunity for volunteers!
Recess Duty: (vacant) Help organize volunteers to monitor students at 3 recesses 1-day week.
*BBQ/Field Day: (vacant & needs co-chair) Field/games set-up/clean-up, coordinate volunteers to work at a game station, serve lunch. Great committee opportunity for volunteers!
Gregory’s 2012 Auction Committees Forming Now!
Our 2012 Auction planning is underway and we want to invite you to get involved in our biggest fundraiser of the year (many hands make light work!) In order to make it successful we have created a “committee” approach structure with the following goals/tasks: Note: Director is listed in ( ) for each committee
Committee needs
Auction Coordination Committee: (Laren Watson) Assists Committee Director with following tasks: budget, meeting deadlines, prepares auction update information and reports to PTSA board meetings, approves expenditures, works closely with PTSA Treasurers submitting money and getting checks to pay vendors, selects the Auctioneer and Emcee, organize volunteers on day of event (Live Auction Spotters: 3-4 people spotting raised bid paddles, pointing or calling out numbers. Live Auction Recorders: 2-3 people recording winning bid numbers).
Creative Design Committee: (Angie Anderson) Assists with design and creative tasks associated with developing marketing/branding materials for auction, including logo, forms, posters, banners, invitations, bid sheets and catalog, AV equipment set up, production of slideshow, and photography on night of the event.
Marketing/PR Committee: (Brenda Sutherland-Field) Assists with lining up advertising and sponsorships, helps with newsletters, weekly email blasts, website set-up, data entry of auction items.
Day of Event Committee:(Paula Keeney) Assists with planning and executing details for the day-of-event and people working day of (set-up/decorations, dessert dash, entertainment, clean-up, seating assignments, printing/mailing thank you cards.)
Procurement Committee: (Jana Lipscomb) Assists with auction items procurement (soliciting donations from community, organize classroom projects, class baskets, teacher & parent adventures).
How will you help? Decide which committee area you would like to help with and email LORI BOX, volunteer@gregoryptsa.org. If you are not sure how you want to help, but want to be included in weekly auction communications, please email Lori to let her know that too.
Remember: As an incentive to enlist your volunteer help now, our Burien’s Tin Theatre has offered to host a special event in the coming future, exclusive to the volunteers signing up to help with the auction, as a way of showing community support for our fundraiser. You won’t want to miss this one!
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